What is an EDI 865 Purchase Order Change Acknowledgment/Request?

EDI 865 is an electronic document sent in response to an EDI 860 Purchase Order by the supplier to their trading partners. This document is used to inform the buyer whether the changes to the original order have been accepted or rejected by the seller. Besides this, it is also used to communicate the changes made to the original order by the supplier.

Benefits of Using an EDI 865

It enables vendors to efficiently and promptly update customers regarding upcoming deliveries. This method ensures accuracy by extracting data directly from the order and other shipping documents. ASNs assist suppliers in streamlining communication with partners and maintaining an electronic record of each shipment.

For retailers, EDI 856 aids in monitoring inbound inventory and facilitates labor planning based on expected deliveries. Furthermore, it allows buyers to automate the receiving process.

EDI 865 Purchase Order Change Acknowledgment/Request – Seller Initiated Sample

An EDI 865 Purchase Order Change Acknowledgment/Request – Seller Initiated is divided into functional groups that explain the transaction’s contents. A typical EDI 865 document looks like this[1]:

ISA*00* *00* *ZZ*XXXXXXX *01*007941529 *130311*1304*U*00401*010597250*0*P*
GS*CA*XXXXXXX*007941529*20130311*1304*10597250*X*004010~
ST*865*0001~
BCA*06*AT*3710824**655514-0*20130311~
REF*ZZ*3710824~
DTM*002*20130507~
DTM*037*20130311~
DTM*038*20130507~
N1*PD*BC*92*228~
N1*ST*Advance Stores Company, Inc.#129*92*29~
POC*1*NC*200*200*EA*14.88*TE*CB*22080444~
POC*2*NC*202*202*EA*139.34*TE*CB*10150419~
POC*3*NC*480*480*EA*35.58*TE*CB*22080401~
POC*4*NC*489*489*EA*31.68*TE*CB*22080402~
POC*5*NC*459*459*EA*15.02*TE*CB*22080406~
POC*6*NC*816*816*EA*11.08*TE*CB*2250322~
POC*7*NC*234*234*EA*26.03*TE*CB*5050003~
SE*16*0001~
ST*865*0002~
BCA*06*AT*3710823**655514-0*20130311~
REF*ZZ*3710823~
DTM*002*20130402~
DTM*037*20130311~
DTM*038*20130402~
N1*PD*BC*92*228~
N1*ST*Advance Stores Company, Inc.#129*92*29~
POC*1*NC*582*582*EA*101.66*TE*CB*6400040~
POC*2*NC*196*196*EA*10.88*TE*CB*22080444~
POC*3*NC*208*208*EA*109.34*TE*CB*10150419~
POC*4*NC*384*384*EA*30.58*TE*CB*22080401~
POC*5*NC*405*405*EA*30.68*TE*CB*22080402~
POC*6*NC*471*471*EA*40.27*TE*CB*22080403~
POC*7*NC*573*573*EA*13.75*TE*CB*22080404~
POC*8*NC*438*438*EA*23.89*TE*CB*22080405~
POC*9*NC*471*471*EA*52.02*TE*CB*22080406~
POC*10*NC*375*375*EA*34.45*TE*CB*22080407~
POC*11*NC*816*816*EA*13.08*TE*CB*2250322~
POC*12*NC*246*246*EA*36.03*TE*CB*5050003~
SE*21*0002~
GE*2*10597250~
IEA*1*010597250~

Workflow for the Exchange of an EDI 865 Purchase Order Change Acknowledgment/Request

EDI 865 falls under the category of X12M Supply Chain transaction sets. This document represents one of the transactions in a typical buying and selling business process, which includes the following steps:

• The buyer sends an EDI 850 Purchase Order document to place an order.
• The seller confirms the receipt of a purchase order with an EDI 855 Purchase Order Acknowledgement.
• The buyer communicates any changes required to the original order using an EDI 860 Purchase Order Request document.
• In return, the seller communicates the acceptance or rejection of the changes requested using the EDI 865 transaction set.

Stay EDI Compliant with EDIConnect

EDIConnect is designed to work with EDI X12 and EDIFACT transaction sets. With a built-in parser, validator, and transaction builder, it simplifies sending and receiving EDI messages, enabling seamless communication between trade partners and helping businesses achieve EDI compliance. EDIConnect provides:

• An intuitive UI that enables users to build complex, hierarchical EDI transactions.
• Support for multiple EDI standards, including ANSI X12, HIPAA, and EDIFACT.
• Custom checks for all files against the standard and custom validation rules defined for a trade partner.
• Efficient processing of large volumes of EDI files regardless of complexity.
• Workflow automation using job scheduling capabilities.

[1] https://corp.advanceautoparts.com/EDI/documents/EDI/AAP_865_Companion.pdf