2020-08-10T14:22:45+00:00

What is an EDI 865 Purchase Order Change Acknowledgment/Request – Seller Initiated?

EDI 865 is an electronic document that is sent in response to an EDI 860 Purchase Order by the supplier to their trading partners. This document is used to inform the buyer whether the changes to the original order have been accepted or rejected by the seller. Besides this, EDI 865 is also used to communicate the changes made to the original order by the supplier.

EDI 865 Purchase Order Change Acknowledgment/Request – Seller Initiated Sample

An EDI 865 Purchase Order Change Acknowledgment/Request – Seller Initiated is divided into functional groups that explain the contents of the transaction being conducted. A typical EDI 865 document looks like this[1]:

ISA*00* *00* *ZZ*XXXXXXX *01*007941529 *130311*1304*U*00401*010597250*0*P*
GS*CA*XXXXXXX*007941529*20130311*1304*10597250*X*004010~
ST*865*0001~
BCA*06*AT*3710824**655514-0*20130311~
REF*ZZ*3710824~
DTM*002*20130507~
DTM*037*20130311~
DTM*038*20130507~
N1*PD*BC*92*228~
N1*ST*Advance Stores Company, Inc.#129*92*29~
POC*1*NC*200*200*EA*14.88*TE*CB*22080444~
POC*2*NC*202*202*EA*139.34*TE*CB*10150419~
POC*3*NC*480*480*EA*35.58*TE*CB*22080401~
POC*4*NC*489*489*EA*31.68*TE*CB*22080402~
POC*5*NC*459*459*EA*15.02*TE*CB*22080406~
POC*6*NC*816*816*EA*11.08*TE*CB*2250322~
POC*7*NC*234*234*EA*26.03*TE*CB*5050003~
SE*16*0001~
ST*865*0002~
BCA*06*AT*3710823**655514-0*20130311~
REF*ZZ*3710823~
DTM*002*20130402~
DTM*037*20130311~
DTM*038*20130402~
N1*PD*BC*92*228~
N1*ST*Advance Stores Company, Inc.#129*92*29~
POC*1*NC*582*582*EA*101.66*TE*CB*6400040~
POC*2*NC*196*196*EA*10.88*TE*CB*22080444~
POC*3*NC*208*208*EA*109.34*TE*CB*10150419~
POC*4*NC*384*384*EA*30.58*TE*CB*22080401~
POC*5*NC*405*405*EA*30.68*TE*CB*22080402~
POC*6*NC*471*471*EA*40.27*TE*CB*22080403~
POC*7*NC*573*573*EA*13.75*TE*CB*22080404~
POC*8*NC*438*438*EA*23.89*TE*CB*22080405~
POC*9*NC*471*471*EA*52.02*TE*CB*22080406~
POC*10*NC*375*375*EA*34.45*TE*CB*22080407~
POC*11*NC*816*816*EA*13.08*TE*CB*2250322~
POC*12*NC*246*246*EA*36.03*TE*CB*5050003~
SE*21*0002~
GE*2*10597250~
IEA*1*010597250~

Workflow for the Exchange of an EDI 865 Purchase Order Change Acknowledgment/Request – Seller

EDI 865 falls under the category of X12M Supply Chain transaction sets. This document represents one of the transactions in a typical buying and selling business process which includes the following steps:

  • The buyer sends an EDI 850 Purchase Order document to place an order.
  • The seller confirms the receipt of a purchase order with an EDI 855 Purchase Order Acknowledgement.
  • The buyer communicates any changes required to the original order using an EDI 860 Purchase Order Request document.
  • In return, the seller communicates the acceptance or rejection of the changes requested using the EDI 865 transaction set.

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EDIConnect is designed to work with EDI X12, EDIFACT, and HL7 transaction sets. With a built-in parser, validator, and transaction builder, EDIConnect simplifies the process of sending and receiving EDI messages, enabling seamless communication between trade partners and helping businesses achieve EDI compliance.

[1] https://corp.advanceautoparts.com/EDI/documents/EDI/AAP_865_Companion.pdf

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