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A Simple Guide to Medical Insurance Claims

Aisha Shahid

Content Strategist

March 18th, 2024

Insurance companies and third-party administrators are increasingly turning to automated data extraction to expedite the processing of medical insurance claims. This approach serves as a better alternative to time-intensive manual claim management. Leveraging AI technology allows them to efficiently extract crucial data from documents, eliminating manual data entry errors and significantly reducing processing times. Moreover, automation streamlines workflows, enabling quicker reimbursements and enhancing overall efficiency.  

With the ability to handle large volumes of claims with accuracy and speed, automated data extraction is a consistent, reliable, and effective choice. If you want to harness the power of AI to drive success, keep on reading, as we’ll guide you through medical insurance claim processing and how AI can help simplify and optimize them. 

Understanding Unstructured Data in Medical Claims

What is a Medical Insurance Claim?

Medical insurance claims

A medical insurance claim is a bill that healthcare providers submit to the patient’s healthcare insurance company after they receive treatment or care. These documents contain details about diagnosis, procedure, pharmaceuticals, medical supplies and devices, and medical transport.  

At its core, a medical insurance claim begins with a healthcare provider submitting a formal request for payment to the patient’s insurance company or TPA responsible for claims processing.

Types of unstructured documents used in medical insurance claims include: 

Explanation of Benefits

Explanation of Benefits (EOB) is a statement that outlines the details of the claim, including the amount billed by the healthcare provider, the allowed amount (as per the insurance plan), co-payments or coinsurance amounts, and the portion covered by the insurance company. This document helps policyholders understand their financial responsibilities. Despite its significance, the EOB lacks a uniform format, leading to considerable variability across providers and insurance companies. 

Statement of Physician

A Statement of Physician is a detailed document, typically prepared by a physician or specialist, outlining the services provided during a patient’s visit or treatment. This document includes the nature of the services rendered, such as examinations, procedures, medications prescribed, diagnostic tests conducted, and other relevant medical interventions. These physician statements are typically manually written and lack standardization, which makes it difficult to extract reliable, relevant information. 

Medical Bills

Medical bills are the invoices or statements healthcare providers issue after providing care. This document includes details of the charges for the services rendered. They have itemized lists of medical procedures, medications, treatments, and diagnostic tests the patient gets throughout the visit or treatment.  

Lab Reports

Lab reports are essential for monitoring and diagnosing medical conditions. These documents include free-form text entries by medical professionals describing observations, interpretations, test results, and recommendations. They also contain important information like diagnostic interpretations and patient demographics. Lab report designs vary among service providers, lacking standardized formatting and organization. 

 Why is Automating Medical Insurance Claims Processing Important? 

The adoption of automated medical insurance claims processing solutions emerges as a strategic imperative due to the following factors:  

Escalating Data Volumes

The rapid increase in digital healthcare data has overwhelmed manual processing methods. Medical insurance claims involve various documents, like electronic health records and scanned invoices, some of which are semi-structured or unstructured, contributing to a surge in data volumes. Manual processing struggles to keep up with this deluge, hence resulting in processing delays and mistakes. 

 Without automated systems to effectively handle this variety of data, the healthcare industry may encounter difficulties in ensuring insurance claims are processed promptly and accurately. 

Complexity of Unstructured Data

Medical insurance claims often contain unstructured data, such as unorganized text fields and inconsistent formats. Further complexity arises from the diverse sources of information, including invoices, medical records, and correspondence, each having its own layout and structure. Human interpretation of such data is prone to errors and inconsistencies, leading to inefficiencies in claim processing and adjudication. 

Automated solutions leveraging machine learning is a need in managing unstructured data within medical insurance claims as it ensures accurate extraction of data for further processing and decision making.  

Demand for Expedited Processing

As customers expect faster and more efficient responses, insurance companies must recognize the need to overhaul their systems. Traditional claim processing methods are reliant on human intervention and, hence, tend to be slow and time-consuming. These prolonged processing times result in customer dissatisfaction. Automated solutions offer a rapid turnaround by streamlining the extraction and validation of claim data, thereby enhancing operational efficiency and customer experience. 

Effective Techniques for Extracting Data from Medical Claims 

Companies have numerous choices for extracting data from medical insurance claims through AI. Each method offers unique value, improving accuracy and empowering companies to streamline their processes. Let’s take a look at some available techniques and how they work 

  • Optical Character Recognition (OCR)

OCR technology is important for converting scanned documents, such as medical bills and invoices, into machine-readable text. It recognizes characters and symbols in images, making it easier to extract from scanned documents for data analysis and processing.   

  • Natural Language Processing (NLP)

NLP techniques help automated systems understand human language, including specialized medical terminology and free-form text. By analyzing the context and semantics of textual data, NLP algorithms effectively extract important information from unstructured sources like medical notes and reports, improving accuracy and efficiency in data extraction. 

  • Machine Learning (ML)

ML algorithms help automated systems understand data patterns and make predictions or decisions without explicit programming. In the context of medical insurance claims, ML algorithms can identify and extract crucial information such as patient demographics, diagnoses, procedures, and billing codes from diverse data sources. While ML itself does not guarantee high accuracy, template-based solutions like Report Miner ensure the most accurate results needed for medical claim processing. 

  • Robotic Process Automation (RPA) 

RPA technology automates repetitive and rule-based tasks by mimicking human actions within digital systems. In medical insurance claims, RPA bots handle tasks like data entry, validation, and reconciliation. This reduces manual work and speeds up claim processing workflows, hence improve operational efficiency. 

How Automated Solutions Streamline Medical Insurance Claims Handling? 

medical insurance claims


Automated data extraction solutions significantly improve medical insurance claims processing by expediting and enhancing the entire workflow. These solutions offer several advantages, including: 

  • Improved Data Quality: Automated solutions ensure higher data quality by minimizing errors and inconsistencies associated with manual data entry. Advanced technologies such as natural language processing and template-based extraction to enhance accuracy in extracting and interpreting data from various sources, resulting in more reliable information for claims processing. 
  • Enhanced Compliance: Automated solutions facilitate adherence to regulatory requirements and industry standards. By systematically applying rules and validations, these systems ensure that claims data meet compliance standards, reducing the risk of penalties and legal issues. 
  • Accelerated Claim Settlements: Advanced technologies have significantly reduced the standard claim processing time from 60-90+ days to just 30 days for most health insurance companies. This remarkable reduction ensures policyholders receive reimbursements swiftly, easing financial burdens and improving overall satisfaction with insurance services. 

Best Practices to Process Medical Insurance Claims  

When talking about validation and automation, it’s always good to talk about the context of our solution. For example, some of the best practices can be: 

Leverage AI Technology

Employ AI-powered data extraction and automation tools designed specifically for medical insurance claims processing. Such tools not only streamline the workflow but also enhance accuracy by minimizing human errors. Moreover, consider choosing template-based solutions as they leverage AI techniques effectively and hence ensure 100% accuracy in medical claim processing. These solutions analyze patterns in documents and extract relevant information with great precision. 

Provide Effective Staff Training

Develop comprehensive training programs for staff members, particularly those involved in claim processing. They should understand the intricacies of claim procedures, compliance requirements, and the utilization of AI solutions effectively. Other than that, a no-code data extraction solution can be implemented to train staff with non-technical backgrounds. This allows them to handle and process medical claims effectively. 

Implement Data Validation Rules

Establish regular review processes for processed claims to identify inconsistencies and errors. Furthermore, implement quality control measures to address issues efficiently and maintain data integrity. It’s wise to invest in modern automation solutions as they are equipped with data quality rules. These rules are designed to minimize error rates by ensuring the accuracy and completeness of extracted data 

Continuous Regulatory Monitoring

Establish strategic mechanisms to monitor regulatory updates continuously and stay vigilant about any changes in medical claim processing regulations and compliance standards. Companies can implement agile processes to adapt quickly to regulatory changes, hence minimizing the risk of non-compliance issues or delays in claim processing. 

ReportMiner As a Leading Tech-Solution for Healthcare Providers

When speaking of automated solutions, we’ve approaches like Astera’s ReportMiner that assist in extracting unstructured data from diverse formats. ReportMiner extracts data from different types of PDFs such as text files, spreadsheets, and fillable forms.    

Following is some of its key features: 

AI Powerered Data Extraction

The AI – Powered data extraction feature within the Report Miner streamlines the creation of medical insurance claims efficiently. The end-to-end flow automates the extraction process, significantly reducing the time required to create extraction templates from scratch. 

With AI-recommended layouts, the software utilizes AI to generate extraction templates as per your specific data layout needs. This means you no longer have to spend hours manually crafting templates; instead, the tool identifies and creates templates based on your required data layout, ensuring seamless process. 

Versatile Data Extraction Methods

Report Miner simplifies the extraction process by using various methods such as text-based, pattern matching, and table extraction.  

Text-based extraction efficiently extracts crucial details, like those found in medical reports, facilitating seamless integration into claims systems. Pattern matching identifies specific data formats, streamlining the collection of essential information for claim assessment. 

Moreover, table extraction simplifies the retrieval of data from tables within documents, ensuring accurate capture for claims processing. This, combined with the tool’s pattern-based template extraction feature, enables users to effortlessly extract data from unstructured documents by designing templates that guide the extraction process. 

Additionally, Report Miner now offers an AI-powered data extraction feature, automatically generating extraction templates by identifying patterns within documents using AI, further enhancing efficiency and accuracy. 

Multiformat Compatibility

The software supports data extraction by supporting from a variety of file formats, including PDFs, text files, word documents etc. Report Miner uses advanced parsing and pattern matching algorithms that can extract relevant information from different data fields. This compatibility makes claim processing easier, more accurate and efficient.


Over the years, the medical insurance industry has undergone a revolution with modern technology solutions. Among the approaches we have Astera ReportMiner for handling unstructured data in claims processing.  

The ability to transform raw data into actionable insight makes it a fantastic tool for insurance companies. In the following part, we’ll discuss how RM works, and how you can leverage its potential to optimize a variety of documents.  

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