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Data Management Software: A Beginner’s Guide

By |2023-03-09T16:07:07+00:00November 4th, 2019|

For any business, data is a valuable resource that helps increase its competitive advantage and overall customer experience. Proper data handling and precision are vital for effective business functions, be it sales, marketing, or other day-to-day processes. With data management software, your business can store and manage big data easily and use it for reporting and business intelligence.

According to a report, businesses produce nearly 2.5 quintillion bytes of information every single day. It’s imperative for companies to properly manage valuable bytes of data. After all, this data, whether unstructured or structured, can be used to shape business processes.

Managing this data manually is a hassle. This is where data organization software steps in. But what is a data management tool? Basically, it’s a tool that helps in effectively managing data in order to generate accurate analytics because without precise and properly managed data, deriving insights is not possible.

Moreover, businesses that properly manage organizational data have witnessed a revenue increase of 12%, signifying a strong relationship between data management and ROI.

In this article, we’ll explain the basics of DMS. We’ll also cover some of its key features and some data governance use-case examples. Lastly, we’ll look at some important considerations to help you choose the right software for your business.


What is a Data Management Software?

A data management tool combines and manages data from numerous data sources. It extracts, cleans, transforms, and integrates data without compromising on integrity so that you can access it in an easy-to-use format.

These powerful ETL tools are used to fulfill critical business objectives like data integration, extraction, warehousing, virtualization, etc. The software’s capability to handle various kinds of queries plays a crucial role in refining data according to business requirements.

The responsibility of managing software information and data doesn’t just rely on the IT team. It’s a business decision that can improve and support all facets of your company. That’s why utilizing these tools is essential in getting the most out of your enterprise information. It helps minimize human error and offers a secure way for all users to access and utilize data whenever they want.

Features of a Data Management Software

Features of a Data Management Software

Features of Data Management Software

Here are some of the main features of data management solutions that help identify and fix inaccuracies and errors in data, make enhancements, and carry out actionable data analysis.

  • Data Quality

Data management systems can help identify and fill gaps in missing information and decrease redundancy that would otherwise impact the precision of analytics.

  • Data Control

Such software products give you control over data, which means that you can quickly identify when and how data has been altered. It also enables you to create alerts so you are promptly notified about any changes.

  • Data Security

By using features like tokenization, encryption, and access control in data storage management software,  you can secure access to your enterprise data and protect it from breaches.

  • Risk Management

These tools allow an organization to employ controlled processes for accessing, integrating, and storing data throughout the data journey to minimize data risks.

  • Workflow Automation

Using trigger-based features like job scheduling, you can automate the repetitive tasks in a workflow and optimize the data management process.

Examples of Data Management Software

These ETL suites have a wide range of use cases, extending to various industry verticals. Let’s see some examples of each use case in detail below:

  • Data Warehousing

A data mart management system can consolidate data stored in disparate sources into a data warehouse to simplify reporting and analytics. Data warehousing transforms information into data and makes it easily accessible to you.

Advanced data management solutions support warehousing use cases through advanced functionalities, such as data mining, data modeling, auto-mapping, etc., and providing connection to a diverse range of sources, including unstructured and structured.

  • Data Analytics

Data analytics use cases are designed to support analytical processing to help manage data. The primary purpose of data analytics is to understand trends in the organization or industry, enabling you to make knowledgeable decisions independently.

Data management solutions can help you obtain high-level insights via modeling, planning, and trend analysis so that your teams can identify trends and estimate business models using data.

  • Data Compliance

Compliance regulations all over the world are changing as rapidly as information. Using a data storage management tool, organizations can maintain regulatory compliance according to data privacy laws.

  • Data Governance

Data governance is the process of employing the best industry practices, policies, and roles to set frameworks so that data is gathered and stored reliably, safely, and effectively. A data storage management solution helps organizations secure data by defining user-defined roles and enabling authorization access.

Choose the Right Data Management Tool

Here are a few considerations to help you choose the right data management tool for your organization:

Support for Data Cleansing

A data management solution should offer support for cleaning and rectifying data by resolving any quality issues, improving consistency, and removing redundancy. Transformations like data profiling, data quality rules, and data cleansing can help accomplish these tasks.

Data Consolidation Feature

The ability to consolidate data from several source systems into one central repository is what makes a data management tool imperative for an organization. It should allow seamless and automated data collection from heterogeneous systems and data formats (such as PDF, COBOL, delimited, etc.).

User-Friendly Interface

A data management tool should have an easy-to-use and intuitive interface so that even your non-technical staff can use it whenever needed. Also, it should provide a single interface to manage all your data. You should be able to identify what data is personal and classify multiple data types from one platform.

Integration with Disparate Data Sources

A data management application solution should allow easy integration with other tools and software, such as Salesforce, so that you can simplify data management. Moreover, it should support collaboration among teams so that your business users can tweak processes, evaluate results, and update data themselves.

Scalability of Features & Functionalities

The business expansion brings with it more data that needs to be managed and analyzed. Thus, a data management application software should allow you the flexibility to quickly address your developing business needs by offering scalable features and functionalities.

Data Backup, Recovery, and Downtime

A data mart management software should offer data backup and disaster recovery features so that you can easily access and retrieve data in case of failure or any other event. Moreover, you should be able to easily modify data or carry out regular upgrades with no disruption or downtime.

Total Cost of Ownership

When choosing an appropriate software for your business, the cost is an important consideration. Several data storage management software available in the market offers flexible pricing plans, some of which also offer free trials.

Improve Enterprise Data Management with Astera Data Stack

Data Management Software

Astera Data Stack

An increasing number of businesses today recognize opportunities and advantages offered by data. However, many of them fail to employ a data mart management system that can acquire these advantages.

By taking the time to evaluate your requirements and finding the right data management tool, you can improve your organization’s efficiency and communication (both internal and external) and decrease your business, operational, and compliance risks. Eventually, you can shrink the expenses and increase the bottom line.

Astera Centerprise is a powerful data management software that provides a comprehensive solution for all your data integration, quality, and management needs. It enables you to streamline your data processes and achieve better data quality through automated workflows, data validation, and cleansing. start your free trial today and experience streamlined data integration, quality, and management like never before!

An end-to-end data management software like Astera Data Stack can help you acquire detailed analysis that’ll change the face of your business. It can radically transform your business for the better. From superior decision-making to lowering the costs of IT, it provides you with more accurate and consistent data that can be easily accessed via a user-friendly interface with drag-and-drop functionality.

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